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Worldwide Charity Screenings for Equality Now

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 Post subject: How To: Plan a Schedule for your Event
PostPosted: Sun Feb 06, 2011 9:13 am 
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Local Event Organizer/Crew

Posts: 2822
Signal Origin:
Melbourne, Australia

Now that you have a date, a venue and some sponsors, it’s time to start mapping out what is going to happen once people arrive. Work out what activities you want to have. You want your event to be fun, entertaining, and memorable. Look at other events for ideas, and don’t be afraid to be creative and think outside the box.

Here are a few ideas to consider:
• Costume Contest
• Theatre Sports
• Trivia Contest
• “Done the Impossible” documentary clips (confirm you have permission to show them of course)
• “Mosquito” Mockumentary (confirm you have permission to show this)
• Auction (silent or verbal)
• Raffle
• Door Prizes

Choose an MC to host the event. This could be a member of your crew or a local personality, such as a comedian, radio/television host. Whoever you choose, you should make sure that they’re confident, entertaining and well spoken. Special guests and guest speakers can add a bit of difference to your event. “Serenity” related guests are always popular, but you may need to budget for accommodation and travel arrangements. Local celebrities can also be excellent draw cards and make your event appeal to new audiences. A guest speaker from the Women’s Action Network can give attendees a fuller understanding of the work of Equality Now, and may encourage them to dig a little deeper for raffles and auctions.

Plan out your event and develop a time line. This should include preparation and clean up times, and who will be doing what. Allow time for attendees to visit the concession and merchandise stands, before and during your event, and give them time for bathroom breaks. Think about the order you want to do everything in, and consider how you can keep your audience engaged and entertained.

Work out when your MC needs to be on stage, and what they need to say – you may even draft up a script or notes for them to use. This should include talking up the charity and remind your guests about auctions, raffles or other fundraising activities throughout the event as well as thanking sponsors and your team. Put it in a printed program if you have one, which is a good idea as you can put in information about sponsors and Equality Now in there.

Global Steering Committee Chair (2010-2015)
Global Team: Comms Lead (2009)
Local Event Organiser/Crew: Melbourne (2007, 2009-2017), Vancouver (2006)
New Melbourne Browncoats Inc - newmelbournebrowncoats.com

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